If you live in Year Round Housing, you canÂ apply to sublet your room to other eligible UBC students during the summer (Mayâ€“August).
Live in Acadia Park? You have different sublet guidelines.
Apply for a sublet
1. Make sure it’s an eligible sublet
There is different criteria for Summer & Winter Session sublets. Plus, the sublet needs to be an eligible length, and the sublessee needs to meet certain requirements.
- For UBC contract holders with 12-month long contracts, your sublet must be between 30 days and 4 months longâ€”no shorter or longer.
- If your contract is shorter than 12 months, then your sublet must not be longer than one-third of your contract’s duration. (i.e., for an 8-month contract, your sublet cannot be longer than about 2.5 months.)
Summer Session (Mayâ€“August)
Contract holders can apply to sublet their room during the Summer Session (Mayâ€“August), and the sublet arrangement must meet all applicable eligibility criteria.
Winter Session (Septemberâ€“April)
Some Winter Session sublets may also be approved. To be eligible for a Winter Session sublet, the contract holder must be leaving campus to go on either:
- a UBC co-op term
- a UBC exchange
Note: Winter Session sublets can only be one term long (e.g., Septemberâ€“December or Januaryâ€“April).
- The sublessee must be in good standing with Student Housing & Hospitality Services (e.g., in good financial standing, no current evictions, or no denial of visiting privileges).
- The sublessee mustÂ meet the age requirement for the residence and room type.
- For shared units only: the sublessee must be the same sex as the resident.
- The sublessee must be either:
- a current full-time UBC studentâ€”registered in credit-based courses or a graduate programâ€”during the sublet term.
- (for Mayâ€“August sublets) a person who was a full-time UBC student in Winter Session, Term 2.
- a UBC student currently employed by a UBC department in a research capacity.
- a student from another university performing research directed by a UBC department. Please provide supporting documentation with your application.
In all cases, final eligibility decisions are determined by theÂ Residence Life ManagerÂ for the residence area you’re applying to.
2. Submit your sublet application
Apply online for Summer Session sublets. Apply by email for Winter Session sublets.
Include the following info:
- Your full name
- Your student number
- The start and end date of your proposed sublet
- Whether you are going on an off-campus UBC co-op or UBC exchange term
- Documentation confirming your co-op or exchange term
Your RLM will reply within a few days and, if you meet the basic eligibility criteria, will provide you with a PDF sublet application.
After the sublet is approved
- The sublessee pays rent to the UBC contract holder at the agreed upon rate.
- The UBC contract holder continues to pay rent and fees to UBC Student Housing according to their contract.
You need to exchange keys at the front desk of the residence where the sublet is occurring.
There are 2 ways:
A. Visit the front desk together
Both the UBC contract holder and the sublessee visit the residence front desk together to exchange keys.
B. Visit the front desk individually
- Current Year-Round contract holders: leave keysÂ at the residence front desk for the sublessee to pick up before you leave campus.
- New Year-Round contract holders: sign your new residence contract at your new residence front desk, then leave keysÂ for the sublessee to pick up.
Yes. All registered sublessees can receive mail in your mailbox during their stay. If applicable, you will need to supply them with your mailbox key.
If the sublessee loses the unit, room, or mailbox keys, the front desk can provide them with a new set, if they formally checked-in as outlined above. The contract holder will be charged a fee for a replacement key on their Student Housing account.
Residence Standards Violations
If the sublessee violates any residence standards, the UBC contract holder may face consequences for their sublessee’s actions. Contract holders are responsible for the behaviour and actions of their sublessee throughout the tenancy.
If you have any additional questions, please contact us.