Residents living in Iona House, Marine Drive, Thunderbird, Ponderosa Commons (Arbutus, Maple, Oak and Spruce), Brock Commons (Tallwood House) and Fraser Hall can apply to sublet rooms to other eligible UBC students, typically during the summer months.

Residents living in Acadia Park have different Acadia Park Subletting Guidelines.

Essential Information

Sublessee must:

  • Be a current UBC student (see eligibility details in Subletting FAQs).
  • Submit an application 5 days before the requested occupancy date.
  • Be the same sex as the resident in shared units (not applicable to studio or one-bedroom units).
  • Meet the age requirement applicable to their residence.

Other important information:

  • Approval is up to the Residence Life Manager.
  • Sublet length should not exceed one third of total Residence Contract length.
  • Short-term periods (less than a month) are not usually approved.
  • Sublets between September and April are considered in mandatory co-op situations or other unique circumstances.
  • Residents assume full responsibility for sublessees, including behaviour and the cleanliness of the suite. Any behaviour by your sublessee that contravenes the Residence Contract or causes significant disruption to roommates may result in your sublet approval being revoked.
  • Sublessees should submit Maintenance Requests online by logging into the SHHS Online Service Centre, in-person at or by calling the residence front desk.
  • If you do sublet without approval, your tenant is there without our permission, and will not be permitted to access your unit. Unauthorized subletting can also result in the termination of your residence contract.

How do I apply?

You can submit a request to sublet your room in the Student Housing Online Service Centre.

Please note that we no longer accept paper applications for sublet requests.

Where can I post my sublet?

You can post your sublet – or find a place to sublet – on our sublet forum.

Subletting Agreement

A sublettor should have a written agreement with their sublessee to outline the details of arrangement. See sample. Things to talk about and include in your agreement:

  • Full names, signatures and contract date. Each party should keep a copy of the contract.
  • The term of the sublease (the beginning and end dates of the sublet).
  • Details of the monetary arrangement (rent amount, when it is due and how the rent is to be submitted).
  • Consider requiring the sublessee to pay a damage deposit— a sum of money to guarantee that sublessee will not damage the property. The damage deposit is held for the duration of the sublease term. Should damage occur (normal “wear and tear” excluded), the sublettor is entitled to recover the debt from the damage deposit. At the end of the sublease term, the sublessee will receive the deposit back minus any deductions for repairs/restoration. The best way to arrange a damage deposit is to accept a cheque and return it unless it is needed to cover an assessment.
  • All occupants (including sublessees) must abide by residence standard rules. Failure to adhere could jeopardize the sublettor’s ability to live in residence.
  • If you are subletting a shared unit, discuss expectations around roommates  and cleaning/maintenance. The sublettor is financially responsible for failure to pass unit inspections during the term of after move-out.
Sample Subletting Agreement Copy

Sample Agreement
This agreement is made for the sublease of a/an [describe the type] residence unit between the Sublettor, [insert name of contract holder], and the Sublessee, [insert name of student using the unit], made on [insert date]. The residence unit is located at [insert full address].

The subleased premise is to be used for “residential” purposes only.

Sublessee will take possession on [insert date] at [insert time] and vacate the premises by [insert date] at [insert time].

Sublessee will pay Sublettor the sum of $[insert cost] per month, to be received by the Sublettor by the [insert number] day of each month.

If rent is not received by the [insert number] day of each month, a $[insert cost] late fee will be added to the amount of rent due.

Rent is to be paid by [check or money order] payable to [insert full name] and should be mailed to [insert address].

A security deposit of $[insert cost] shall be paid by Sublessee to Sublettor. Upon expiration of this agreement, Sublettor will examine the condition of the premises. Any damage to the premises (beyond normal wear and tear) caused by Sublessee, or nonpayment of rent, or outstanding late payment fees, will be deducted from the amount of security deposit to be returned to Sublessee within two weeks of the expiration of this agreement.

This sublet agreement is not valid unless Student Housing and Hospitality Services has approved this arrangement and the Sublettor has received notification of this.

[Insert Sublettor’s typed name & signature] Date
Sublessee [Insert Sublessee’s typed name & signature] Date

Still not finding all the information you need about subletting? Try our handy Subletting FAQs.