Last updated: October 19, 2021.
Along with UBC, Student Housing has implemented plans to provide the best possible accommodation for our residents given COVID-19 challenges and the restart advice and recommendations provided by our Provincial Health Authorities.
Health and safety remain our first priorities and we continue to work closely with the Ministry of Advanced Education, Skills and Training and with other post-secondary institutions within BC to ensure our plans are aligned with health and safety guidelines and other emerging and leading practices.
COVID-19 Residence Rules
The following rules are in effect in the Student Residences managed by UBC Student Housing and Community Services (SHCS) and apply to all residents and their guests while on residence property as defined in the Residence contract applicable to each residence area. The boundaries of each residence property can be found on the residence property webpage. There are also the campus-wide COVID-19 safety rules, which govern conduct elsewhere on UBC premises and apply to you when not on residence property.
SHCS will follow health and safety measures required of it by Federal and Provincial government authorities, including the Provincial Health Authorities, the Provincial Health Officer, and WorkSafe BC (“Public Health Authorities”) and other emerging and leading practices.
Employees of UBC SHCS, guest speakers and other third-party service providers are not governed by these COVID-19 residence rules but are governed by a different set of COVID-19 rules, which are also compliant with the guidelines of Public Health Authorities and may differ from those that apply to residents.
These rules are in place to help maintain the health and safety of yourself and others in the residence community. It is important that you comply with these rules and stay informed of any changes in these rules to minimize the potential spread of COVID-19. Failure to follow these rules may result in residence standards action up to and including termination of your residence contract and eviction from residence.
Residence services, amenities and rules may change, often on short notice, to respond to developing circumstances.
- When to Self-Quarantine. As required by the Government of Canada, persons who are entering or re-entering Canada are required to comply with all Canadian entry and quarantine requirements. For additional information, please visit the Government of Canada’s mandatory quarantine or isolation page. If required to self-isolate, a resident moving into or returning to a shared* living environment (any space that shares a washroom, kitchen and/or residence dining room with another student) must self-isolate in a different, private space before moving into or returning to their shared* living environment. The resident must make separate accommodation arrangements for this period. Learn more about options for quarantine (self-isolation) accommodation.
- Self-Assessing. Each resident must assess themselves daily for COVID-19 symptoms. A list of COVID-19 symptoms can be found on the BC COVID-19 self-assessment tool or Support App.
- Getting Tested. If the BC self-assessment tool, the BC COVID-19 Support App or a public health authority recommends that a resident get tested for COVID-19, or self-isolate they must do so immediately. Testing is available at the locations indicated on the British Columbia COVID-19 Collection Centres webpage.
- When to Self-Isolate. A resident recommended by a public health authority to self-isolate must do so for as long as recommended by that public health authority. Find additional information regarding self-isolation requirements.
- Self-Isolating on Campus. A resident cannot self-isolate in a shared* living environment in residence. This includes any space that shares a washroom, kitchen and/or residence dining room with another student. If required to self-isolate, a resident in a shared* living environment must immediately notify a Residence Life Manager, who can be contacted by email, or by speaking with any Residence Front Desk. The resident must make separate accommodation arrangements for this period. A Residence Life Manager can assist with on-campus self-isolation accommodation and food options, as well as referrals to other resources. More information is available on our UBC Self-Isolation website and our COVID-19 webpage.
- Self-Isolating Rules for Students.
- A resident who is self-isolating because they travelled to Canada from abroad must adhere to the direction provided by the Government of Canada.
- A resident who has been asked to self-isolate by a health professional must adhere to the direction provided by the British Columbia Centre for Disease Control (BCCDC):
- While in self-isolation a resident is prohibited from accessing or using shared residence facilities, including but not limited to laundry rooms, fitness rooms, study spaces, etc.
- A resident who has to open the door of their self-isolation accommodation (i.e., to retrieve groceries or meals) must wash their hands immediately before doing so and wear a face covering at all times.
- Maintain two metres distance and avoid physical contact with others.
- A resident in self-isolation is not permitted to have guests.
- Hosting Guests. Healthy residents are permitted to host guests in their unit in accordance with the usual requirements outlined in the Residence Contract. As per Appendix II “Guests, Visitors, and Parties” parties must be pre-registered for staff approval via a Function Responsibility Form (FRFs). Residents are responsible for ensuring their guests follow the COVID-19 Residence Rules. If you live in a shared* unit, and choose to host a guest who is not vaccinated your guest must wear a face covering while in your unit including in your private room.
- Following Signage. Residents and guests must follow relevant signage and floor markings. Examples include but are not limited to occupancy limits, amenity space closures, and requirement to wear a face covering or other personal protective equipment.
- Wearing Face Coverings. UBC students, staff, faculty and visitors are required to wear an appropriate face covering when in indoor building common spaces such as lobbies, hallways, stairwells, elevators, washrooms, study spaces, and common areas. An appropriate face covering means either a i) medical or non-medical mask or ii) a tightly woven fabric that covers the nose and mouth of a person but does not include a small or large clear plastic face shield. You and your guests are expected to where a face covering at all times when inside buildings on residence property unless:
- you are inside your private residence unit (includes shared apartments, townhouses and connected single rooms), or
- one or more of the exceptions outlined in section 10 or section 11 (below) applies.
Note that more stringent face covering requirements will apply to unvaccinated residents, please see section 13.
- General Exceptions to Face Covering Requirements
A person does not have to wear a face covering:
- if they are younger than 9 years old
- if they are unable to put on or remove a face covering without the assistance of another person;
- the face covering is removed temporarily for the purpose of identifying the person wearing it;
- the face covering is removed temporarily to communicate with a person with a disability or diverse ability, where visual cues, facial expressions or lip reading or lip movements are important;
- the resident is consuming a food or beverage;
- the resident is carrying out personal hygiene.
- the person is the sole occupant of an enclosed room;
- Exceptions from Face Coverings due to a Health Condition
Where a person is unable to wear a face covering due to:
(i) a psychological, behavioural or health condition, or
(ii) a physical, cognitive or mental impairment;
Then they must obtain an accommodation from the Centre for Accessibility enabling them not to wear a mask.
- Compliance with UBC’s Rapid Testing Program
All residents must comply with UBC’s Rapid Testing Program completing and submitting a UBC Declaration of COVID-19 Vaccination Status;
- Compliance with British Columbia’s Post Secondary Housing Vaccine Mandate
The Provincial Health Officer of British Columbia has issued the Post-Secondary Institution Housing Covid-19 Preventive Measures Order which applies to UBC student housing (“the PHO Housing Order”). The PHO Housing Order requires residents subject to the order (defined below) to be vaccinated) against SARS-CoV-2 and to provide proof of vaccination to UBC by September 23, 2021. Residents who do not comply with these requirements will have to wear a face covering at all times while in residence buildings except when they are in their bedroom.
To be considered “vaccinated” residents must have received, at least seven days previously, all recommended doses of a vaccine, or a combination of vaccines, that is approved by the World Health Organization for use against the infectious agent SARS-CoV-2;
All residents are required to comply with the PHO Housing Order except residents who reside in:
- Acadia Park student family housing, or
- residents who live in a studio or one-bedroom apartment that does not require participation in a residence meal plan.
- All residents subject to the PHO Housing Order must complete their UBC Declaration of COVID-19 Vaccination Status and upload proof of vaccination by September 23, 2021.
- Residents who do not do this will be required to wear a face covering at all times while on residence property except when they are in their bedroom unless one of the exceptions in section 10 or section 11 applies.
- For more information about completing your UBC Declaration of COVID-19 Vaccination Status please see UBC’S COVID-19 Rapid Testing website.
*Shared includes any space that shares a washroom, kitchen and/or residence dining room with another student. Shared does not include student family housing, a studio or a one-bedroom apartment.