Important Dates

2024/25 Winter2024 Summer2023/24 Winter
2024/25 Winter Important Dates
Winter Session Residence Dates—First Year Students

Orchard Commons | Place Vanier | Totem Park | Ritsumeikan-UBC House | Walter Gage

2024

May 1

Application deadline for students who have not already applied for residence when applying to UBC.

May 15

Deadline to update roommate group requests online.

June 1

Deadline to accept UBC’s offer of academic admission, in order to be considered for the First Year Guarantee.

June–August

Residence offers are sent by email. Applicants have seven days to accept the offer and pay first instalment of residence/meal plan fees.

August 6

Deadline to apply for early arrival.

Mid-August

Detailed room assignments sent by email. Roommates can contact each other online.

August 13

Deadline to order bed/bath linens from Campus Linens of Canada for on-time delivery to residence for Jump Start Move In Day.

August 14

Jump Start deadline to apply for a UBCcard and receive it in your residence move-in package.

The option to have your UBCcard delivered to residence typically opens in mid-July. Please check the applicable box in your UBCcard application.

August 16

Standard deadline to apply for a UBCcard and receive it in your residence move-in package.

The option to have your UBCcard delivered to residence typically opens in mid-July. Please check the applicable box in your UBCcard application.

August 18

Standard deadline to order bed/bath linens from Campus Linens of Canada for on-time delivery to residence.

August 27

Students participating in UBC Jump Start move in.

August 31

Students move in. First Residence Meal Plan meal at dinner.

September 20

Second instalment of residence/meal plan fees due.

Mid-December

Deadline to order bed/bath linens from Campus Linens of Canada for on-time delivery to residence (Term 2).

Note: if you missed the deadline, you may still be able to receive linens by move-in day. Campus Linens can provide more specific delivery timelines during the order process.

December 22

Last Residence Meal Plan meal at breakfast. First Year Residences close for the holidays. Please check your contract for details.

2025

January 5

Arrival for students staying in residence for Term Two. First Residence Meal Plan meal at dinner.

January 10

Final instalment of residence/meal plan fees due.

February 1
April 28

Contract ends. Students move out. Last Residence Meal Plan meal at breakfast. If you are moving into a Year Round Residence, please inquire about interim accommodation arrangements.

Winter Session Residence Dates—Upper Year Students

Fairview Crescent | Ponderosa Commons (Cedar House) | Walter Gage

2024

February 1

Last day to apply for upper-year Winter Session residence (for 2024/25).

Mid-February

Applicants receive offers or a waitlist number.

Mid-February–early-April

Deadline for students who receive an offer to accept and pay a deposit. Please check your offer for your specific deadline.

April–August

Applicants on the waitlist may receive offers by email as spaces become available.

May 1

Deadline to withdraw and receive a full deposit refund.

May 15

Deadline to update roommate group requests online.

June

Residence offers sent by email. Students have seven days to accept and pay first instalment of residence fees.

August 6

Deadline to apply for early arrival.

Mid-August

Deadline to apply for a UBCcard and receive it in your residence move-in package.

The option to have your UBCcard delivered to residence typically opens in mid-July. Please check the applicable box in your UBCcard application.

Mid-August

Check your online account for information about contacting roommate(s).

Mid-August

Deadline to order bed/bath linens from Campus Linens of Canada for on-time delivery to residence.

August 31

Students move in.

September 20

Second instalment of residence fees due.

Mid-December

Deadline to order bed/bath linens from Campus Linens of Canada for on-time delivery to residence (Term 2).

Note: if you missed the deadline, you may still be able to receive linens by move-in day. Campus Linens can provide more specific delivery timelines during the order process.

2025

January 5

Arrival for students staying in residence for Term Two.

January 10

Final instalment of residence fees due.

February 1
April 28

Contract ends. Students move out.

Year Round Residence Dates

Year Round Residence contracts run from the beginning of May to the end of April.*

Applications are accepted any time. Find out why you should apply early.

2024

Mid-February

Current Year Round residents receive offers for new contracts.

March 1
Early-March

Email offers sent to new applicants. This process continues until all vacancies are filled.

May 5

New residents move in.

2025

April 28

Current year contract ends. Students who do not accept a new offer move out.*

*Year Round Residence contracts for Graduate Colleges run from the beginning of September to the end of August.

Early Arrival Dates

Early arrivals are typically not permitted. Before applying, check to see if you’re eligible. Students may be placed in a residence area that’s different from their Winter Session assignment.

2024

August 6

Application deadline.

August 13

Deadline to cancel/withdraw application.

August 28

Early arrivals move in. Fees due before arrival.

2024 Summer Important Dates
Summer Residence & Summer Stay Through Dates

2024

April 7

Applications from eligible students received by this date are given priority.

Early-April

Offers are sent by email. First instalment of fees due on acceptance.

Mid-April

Unit/room assignments are sent by email for applications indicating a May start date. Full fees are due upon acceptance for contracts that end on or prior to July 1.

Late-April–May 5

Move-in period for Winter Session residents moving into Summer Stay Through Residence. We will extend your stay in your current residence until your room is ready for move in.

May–June

Unit/room assignments are sent by email for applications indicating a June or July start date. Full fees due upon acceptance for contracts that end on or prior to July 1.

June 14

Second instalment is due for full summer contract.

August 18

Move out for students without a 2025 Winter Session Residence assignment.

Late-August

Move out for students transferring into Winter Session Residence.

2023/24 Winter Important Dates
Winter Session Residence Dates—First Year Students

Orchard Commons | Place Vanier | Totem Park | Ritsumeikan-UBC House | Walter Gage

2023

May 1

Application deadline for students who have not already applied for residence when applying to UBC.

May 15

Deadline to update roommate group requests online.

June 1

Deadline to accept UBC’s offer of academic admission, in order to be considered for the First Year Guarantee.

June–August

Residence offers are sent by email. Applicants have seven days to accept the offer and pay first instalment of residence/meal plan fees.

August 8

Deadline to apply for early arrival.

August 10

Deadline to apply for a UBCcard and receive it in your residence move-in package for Jump Start Move In Day.

The option to have your UBCcard delivered to residence typically opens in mid-July. Please check the applicable box in your UBCcard application.

August 12

Standard deadline to apply for a UBCcard and receive it in your residence move-in package.

The option to have your UBCcard delivered to residence typically opens in mid-July. Please check the applicable box in your UBCcard application.

Mid-August

Detailed room assignments sent by email. Roommates can contact each other online.

August 13

Deadline to order bed/bath linens from Campus Linens of Canada for on-time delivery to residence for Jump Start Move In Day.

August 20

Standard deadline to order bed/bath linens from Campus Linens of Canada for on-time delivery to residence.

August 27

Students participating in UBC Jump Start move in.

September 2

Students move in. First Residence Meal Plan meal at dinner.

September 22

Second instalment of residence/meal plan fees due.

December 10

Deadline to order bed/bath linens from Campus Linens of Canada for on-time delivery to residence (Term 2).

Note: if you missed the deadline, you may still be able to receive linens by move-in day. Campus Linens can provide more specific delivery timelines during the order process.

December 23

Last Residence Meal Plan meal at breakfast. First Year Residences close for the holidays. Please check your contract for details.

2024

January 7

Arrival for students staying in residence for Term Two. First Residence Meal Plan meal at dinner.

January 12

Final instalment of residence/meal plan fees due.

February 15 (extended deadline)
April 28

Contract ends. Students move out. Last Residence Meal Plan meal at breakfast. If you are moving into a Year Round Residence, please inquire about interim accommodation arrangements.

Winter Session Residence Dates—Upper Year Students

Fairview Crescent | Ponderosa Commons (Cedar House) | Walter Gage

2023

February 1

Last day to apply for upper-year Winter Session residence (for 2023/24).

Mid-February

A random residence allocation process determines application status. There are two possibilities: receive a residence offer or be added to a waitlist.

Mid-February–early-April

Deadline for students who receive an offer to accept and pay a deposit. Please check your offer for your specific deadline.

April–August

Applicants on the waitlist may receive offers by email as spaces become available.

May 1

Deadline to withdraw and receive a full deposit refund.

May 15

Deadline to update roommate group requests online.

June

Residence offers sent by email. Students have seven days to accept and pay first instalment of residence fees.

August 8

Deadline to apply for early arrival.

August 12

Deadline to apply for a UBCcard and receive it in your residence move-in package.

The option to have your UBCcard delivered to residence typically opens in mid-July. Please check the applicable box in your UBCcard application.

Mid-August

Check your online account for information about contacting roommate(s).

August 20

Deadline to order bed/bath linens from Campus Linens of Canada for on-time delivery to residence.

September 2

Students move in.

September 22

Second instalment of residence fees due.

December 10

Deadline to order bed/bath linens from Campus Linens of Canada for on-time delivery to residence (Term 2).

Note: if you missed the deadline, you may still be able to receive linens by move-in day. Campus Linens can provide more specific delivery timelines during the order process.

2024

January 7

Arrival for students staying in residence for Term Two.

January 12

Final instalment of residence fees due.

February 15 (extended deadline)
April 28

Contract ends. Students move out.

Year Round Residence Dates

Year Round Residence contracts run from the beginning of May to the end of April.*

Applications are accepted any time. Find out why you should apply early.

2023

Mid-February

Current Year Round residents receive offers for new contracts.

March 1
Early-March

Email offers sent to new applicants. This process continues until all vacancies are filled.

May 6

New residents move in.

2024

April 28

Current year contract ends. Students who do not accept a new offer move out.*

*Year Round Residence contracts for Graduate Colleges run from the beginning of September to the end of August.

Early Arrival Dates

Early arrivals are typically not permitted. Before applying, check to see if you’re eligible. Students may be placed in a residence area that’s different from their Winter Session assignment.

2023

August 8

Application deadline.

August 15

Deadline to cancel/withdraw application.

August 27

Early arrivals move in. Fees due before arrival.