Important Dates (2016-2017)

Year Round Residence

Year Round Residence contracts run from the beginning of May to the end of April.

When What
Fall/Winter/Spring Applications accepted any time. Why apply early?
March 1 Deadline for priority access applicants to send additional required documentation.
Deadline to request roommate groups.
Early March Current Year Round residents receive offers for new contracts.
Late March Email offers sent to new applicants. This process continues until all vacancies are filled.
Late April Current year contract ends. Students who do not accept a new offer move out.*

*Graduate Colleges Year Round Residence contracts run from the beginning of September to the end of August.

Winter Session Residence—Returning Students

Date Details
February 1 Application deadline.
Mid-February A random residence allocation process determines application status. There are two possibilities: receive a residence offer or be added to a a waitlist.
March 1 Deadline for students who receive an offer to accept and pay a deposit.
March–August Applicants on the waitlist may receive offers by email as spaces become available.
May 1 Deadline to withdraw and receive a full deposit refund.
May 15 Deadline to update roommate group requests online.
June Residence assignment details sent by email. Students have seven days to accept and pay first instalment of fees.
June 15 Deadline (if applicable) for Summer Residence second instalment of fees.
July 15 Deadline to apply for early arrival.
Mid-August Check online account for information about contacting roommate(s).
August 24 Deadline to order bed linens for on-time delivery to residence, if desired.
Labour Day Weekend Students move in.
End of April Students move out.

Winter Session Residence—Prospective Students

Date Details
May 1 Application deadline for students who have not already applied for residence when applying to UBC.
May 15 Deadline to update roommate group requests online.
June–August Residence offers are sent by email. Applicants have seven days to accept the offer and pay first instalment of residence/meal plan fees.
July 21 Deadline to apply for early arrival.
August 10 Jump Start and Vantage College deadline to order bed/bath linens from Campus Linens of Canada for on-time delivery to residence.
Mid-August Detailed room assignments sent by email. Roommates can contact each other online.
August 21 Jump Start Move In for international students enrolled in Jump Start. Vantage College resident Move In.
August 24 Deadline to order bed/bath linens from Campus Linens of Canada for on-time delivery to residence.
Labour Day Weekend Students move in.
Late December to early January 2016 Totem Park, Place Vanier and Orchard Commons residences have holiday hours. Please check your contract for details.
Early January Arrival for students staying in residence for Term Two.
Late April Contract ends. Students move out. If you are moving into a Year Round Residence, please inquire about interim accommodation arrangements.

Summer Residence & Summer Stay Through

Date Details
March 15 Applications from eligible students received by this date are given priority.
Late March Offers are sent by email. First instalment of fees due on acceptance.
Mid-April Unit/room assignments are sent by email.
April 28 – May 4 Move In period for Winter Session residents moving into Summer Stay Through Residence. We will extend your stay in your current residence until your room is ready for move in.
June 15 Deadline to pay fees in full.
August 20 Move out for students without a Winter Session Residence assignment.
Late August Move out for students transferring into Winter Session Residence.

Early Arrival

Early arrivals are typically not permitted. Before applying, check to see if you’re eligible. Students may be placed in a residence area that’s different from their Winter Session assignment.

Date Details
July 15 Application deadline.
July 31 Deadline to cancel/withdraw application.
Late August Early arrivals move in. Fees due before arrival.